A file server is a central server instance in a computer network that establishes a connection between clients and the business. Clients and remote workers can access the server’s storage capacities through file servers as long as they use the corresponding authorization to open and change their files. Let’s take a look at why you need this invaluable option for your business.
Why Secure Remote Access is Important
During the mass switch towards remote work in 2020, many companies used a VPN to temporarily bypass security issues they may face when transferring data across servers.
Although a VPN will encrypt your IP address and protect your data, it’s a complex solution that requires a lot of remote setups. On top of that, if your VPN breaks down, your employees won’t be able to access their files safely or at all. A VPN access server can help solve these issues.
Instead of wrestling with tech support or file-sharing platforms that don’t offer the best user experience, use a secure remote access server with a VPN extension. Not only will you have an always-on firewall vendor with included authentication servers, but you’ll also acquire offline editing. With a high-performance and easy set-up, you’ll reduce your downtime significantly.
6 Reasons Why You Should Install a Private File Server
Now that you know why secure remote access is essential let’s look at the many benefits of having a dedicated file server for your employees and trusted clients.
1. Centralized Data and File Location
A local file server gives you the ability to place your data and files all in one place. With your data centralized, you can control and back up important files without having to be on-premises. Plus, managers with authority can assign permissions off-site that lock employees, out of viewing folders, while allowing clients to edit, submit or delete their information and registered files.
2. Remote or Mobile Access
With your own private server, you can access data remotely through the use of a VPN or a VPN-accessible server. Keep in mind that not all cloud-based services give you the option to access your private server even when they state they allow mobile access. True remote accessibility can only come from a private server that accesses company files outside the office.
3. Offers Complete User Control
Managers and high-ranking employees won’t have to wait until the next business day to interact with a file, create a new user or disable a profile. They also won’t need to drive to the office when they don’t have to. The user control of a private server frees up a lot of your time.
Once a file is gone, it’s gone, or is it? With a private file server, you can access copies of previously deleted data with the volume shadow copy feature. You can also reload a past save state remotely, which will prevent a lot of heartache and hours spent rewriting files.
5. Improved Data Security and Backups
Many businesses currently have a “no server” set-up, which prevents employee access to documents outside of the office. Employees who want secure access to a file can only do so on-site with a laptop or hard drive, but what if it fails? A peer-to-peer network gives you the ability to backup your data while making the transferring process easy, quick and safe.
6. Employee Monitoring (Optional)
Employee monitoring software has a bad reputation, and it isn’t hard to see why. No employee likes to be watched or micromanaged, but some monitoring is usually necessary. Some optional third-party software will let you track the websites a user visits or the files they accessed. However, if you want to monitor effectively, use IDs when they access data, not during leisure.