Zoom is still relatively new to users despite the fact it was founded in early 2011. The pandemic saw a massive rise in the need for virtual conferencing platforms that could sustain more than 4 participants without lagging and shutting off. Zoom fills that niche expertly, but it can be challenging to navigate if you haven’t used Skype, Discord, or Microsoft Teams. For new and old users alike, use the following tips and tricks to use Zoom like a pro.
Adding a background to your video conferences is a fun way to customize your meeting. Users can upload their own images or videos, and the software can pick up any issues before joining by using the preview option. Zoom recommends using royalty-free images at an aspect ratio of 16:9 and a resolution of 1920 x 1090 px. There are some stunning Zoom backgrounds available to download, like this selection on HelloBackgrounds.com, or you can browse the internet for some. A background serves the purpose of hiding your background clutter, while also enjoying the benefits of being in the Caribbean, a television show, or space!
Pre-Assign Breakout Rooms
A meeting host can split the meeting into separate breakout rooms where participants will stay in until you add them to the main room. This can be useful if you want to split up participants on independent projects. There are restrictions on this feature, as you need to enable breakout rooms to use them. You also need external participants to register for this option, so make sure you ask your other meeting members to allow this before starting. If not, it could lead to some awkward situations where participants hear things they shouldn’t.
Meeting hosts have access to a wide variety of tools that make conferencing more accessible and convenient. One of those is unmuting and hiding non-video attendees with one button. Zoom allows the host to unmute call-in attendees, making it easier for guest speakers to call in the webinar to speak briefly. It’s also useful if you need to mute all attendees during a class lesson. Hosts can also hide attendees who don’t have a video, freeing up more space on the screen while helping the software run faster.
There is always a designated note-taker at every meeting, but unless they have typing skills as fast as speaking or know shorthand, some things may slip through the cracks. Audio transcription is available for sessions recorded in the cloud once enabled, so you have access to all meeting information quickly. The transcript feature is searchable, so you can locate all the information you need. Click the Record button. And, choose Record to the Cloud. You’ll receive an e-mail from the transcript after the meeting.
Note Taking Area
Sometimes audio transcription can be a little glitchy, especially when it comes to accents or foreign languages. If you want to be sure your conversation has a written component, you can take notes during the call in a note taker area. Zoom users can also take notes directly in the client, and share them with other members on the call.
Zoom isn’t just a platform built for audio meetings. A chat function is a useful add-on to the platform because it allows users to ask questions without drawing attention to themselves, or it can act as a way to inform other participants of important information before the meeting. Another useful way to use the webinar chat is by contacting participants individually. Some things need to be addressed to one person only, and this function makes it possible without closing the meeting and speaking to that individual in another room, which wastes time and resources.